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Job Id: 325 # of Openings: 1 SITE ADMINISTRATOR, SCHOOL AGE Job Title: SITE ADMINISTRATOR FLSA Status: Non-Exempt Job Grade: NE6 Status: Full Time Department: Child Care & Day Camp Reports to: Branch Child Care Director Revision Date: 9/20/2018 POSITION SUMMARY: Under the direction of the Branch Childcare Director and in accordance with the Christian mission and purpose of the Great Miami Valley YMCA Association, the Site Administrator is responsible for the social, physical, spiritual, and mental development of each child within their care. In accordance with ODJFS and Step Up to Quali ty standards, he or she is also responsible for the planning, development, and implementation of all activities, as well as keeping the safety and well being of children as a first priority. GREAT MIAMI VALLEY YMCA ASSOCIATION SUMMARY: OUR MISSION: To put Christian principles into practice through programs that build healthy spirit, mind, and body for all. OUR IMPACT: To strengthen our community by providing opportunities to serve children, individuals, and families in a safe environment which encourages all to live healthy lives and to exhibit positive character values such as faith, caring, honesty, respect, and responsibility. ESSENTIAL FUNCTIONS:
  • Manages, directs, and coordinates high-quality, school age programs and summer day camp for assigned location(s) and implements new program activities.
  • Maintains compliance with federal, state, local, and Step Up to Quality regulations as they relate to program areas.
  • Ensures YMCA standards are met, safety procedures are followed, and ensures the safety and well-being of children as a first priority.
  • Maintains child-to-staff ratio during before and after school hours and hold office hours at the branch.
  • Interacts with children on their individual levels of development.
  • Develops and implements weekly lesson plans that are effective and fit childrens needs, interests, and developmental level.
  • Assists with planning and posting meals and snacks that meet all nutritional guidelines.
  • Manages and controls program budget and ensures program operates within budget and program fees are collected.
  • Implements marketing for the school age programs that positively impact the attendance and registration of these programs.
  • Registers children at site and maintains waiting list, if applicable.
  • Develops and maintains relationships with state child care licensing agency, school administration, parent groups and other organizations and agencies related to the assigned programs.
  • Trains, supervises, and evaluates staff on YMCA policies and procedures regarding the center, state licensing, interactions and supervision of children, and communication with parents.
  • Responds to all agency, parent and community inquiries and complaints in a timely manner.
  • Documents and reports to the Branch Child Care Director any special needs or problems of an individual child, staff, or parent(s).
  • Maintains the appearance of the classroom/outside areas which includes keeping supplies, materials and equipment in the rooms in a neat and orderly fashion.
  • Attends staff meetings and ongoing trainings (15 hours per year or 45 hours per three years to include first aide, communicable disease recognition and prevention, CPR and child development classes.)
  • YMCA LEADERSHIP COMPETENCIES: Mission Advancement: Accepts and demonstrates the Ys values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising. Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other persons point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others. Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members. Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology. QUALIFICATIONS:
  • Education: High school diploma, GED, or equivalent. Associates degree in Child Development, Education or related field.
  • Certifications: Current First Aid, Communicable Disease, Child Abuse Recognition and Prevention and CPR certifications or willingness to obtain within 30 days of hire.
  • Two years related experience as a coordinator or supervisor or child care programs preferred.
  • Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
  • Possess knowledge and understanding of the developmental stages of a child.
  • Have a valid drivers license and capable of driving to multiple site locations.
  • Have proficient computer skills.
  • Be at least 21 years of age.
  • WORK ENVIRONMENT AND PHYSICAL DEMANDS:
  • Ability to walk, stand, and sit (including on the floor) while maintain alertness for long periods of time.
  • Exposure to communicable diseases and bodily fluids.
  • Must be able to lift and carry up to 50 lbs.
  • Must be able to interpret, adopt, and apply guidelines and procedures.
  • Must be creative and enthusiastic to staff and program participants.
  • Possess excellent written and verbal communication skills with families, children, and other staff.
  • Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.
  • Ability to maintain emotional control and composure in turbulent, challenging and changing conditions.
  • Must be a team player, dependable, detail-oriented, maintain high personal morale performing job functions, meet deadlines, and maintain prompt and regular attendance.


  • Associated topics: admission, administrative assistant, administrative support, coordinate, counsel, nurse, school clerk, slp, student affairs, therapist

    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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